Ever leave a meeting and wonder why you met?

Ever have a meeting and after much discussion, decide on a plan but then – nothing ever happens?

Here are three questions can lead the leader to conducting more efficient, more effective and maybe even fewer meetings.

Questions to ask and know the answers to before even calling the meeting:

1. What is the purpose of the meeting?

Is it to inform, to get ideas, to problem solve, to make a decision, to build morale or…?
It will help participants if you state the purpose at the start of the meeting. If there are multiple agenda items and more than one purpose, state the purpose at the start of each agenda item.

2. What method will you use?
If problem solving or decision making is part of the agenda,be sure to explain the method up front. Must there be group consensus on the solution? Or will there be a vote? Or will the boss decide? Or will it go to Town Council?

This is important because nothing diminishes group spirit more than for a problem to be put in their hands – come up with great ideas for solution – and then never hear about it again.

Before adjourning the meeting, be sure to state the answer to question #3.
3. What is the next step? Who will take it – and when?

As a reminder, we offer the sign below for you to post on the inside of every meeting room door.

Summary
Purpose + Method + Next Step = More Productive Meetings.

Copyright secured by Digiprove © 2013